Privacy and Security Policy
Real Estate Industry Partners Pty Ltd (ACN 166 657 218) and its related names and entities (collectively, REIP, REI Portal, us, our, we) are committed to protecting the privacy of your personal and business information.
We are required to comply with the Privacy Act 1988 (Cth) including the Australian Privacy Principles (APPs).
Collection of your information
The kinds of information we collect and hold about you, and our use of that information, is dependent on the products and services we provide to you.
Generally, this information may include (but is not limited to) your name, address, date of birth, telephone number, email address, details of the products or services you have enquired about, property value, rental amounts, insurance details, references (in relation to rental arrangements and job applicants) and photo identification.
Generally, we collect your information directly from you unless it is impracticable or unreasonable to do so (for example where you deal with your franchisor or head office, rather than us). From time to time, we may collect information about you from third parties (for example, from your representative, from publicly available sources, from your referees where you apply for a position with us).
When collecting your information, we will take reasonable steps to provide you with certain information as required under the APPs, including the purpose of collection, who we may disclose your information to, any law that requires or authorises us to collect the information and the main consequences if we do not collect all of the information we require. If we collect your information from another source, we will take reasonable steps to ensure you are aware of the fact and the circumstances of that collection.
Generally, if we are unable to collect the information we require, we may not be able to provide you with the products and services you seek. If the information provided is incorrect or incomplete, this may also prevent, limit or otherwise affect our ability to provide products or services to you.
Purposes for which information is collected, held, used and disclosed
We will use and disclose your information for the purposes for which we collected it, and for other related purposes that you would reasonably expect.
Generally, these purposes include responding to your enquiries, providing you with products and services such as those set out above, providing you with marketing information about our products and services, obtaining your feedback on your customer experience, conducting promotional activities and for our general business operations (for example, recruitment, maintenance of our business records, compliance with our legal and insurance obligations and statistical purposes).
By providing us with your information, you consent to us using your information for these purposes. You agree that we may send you such information by post or by electronic means such as email. You can opt-out of marketing and promotional communications at any time by contacting our Privacy Officer via the details shown below.
We may disclose your information to our suppliers and contractors for the purposes set out above, and for the purposes of those parties providing services to us or performing business services or functions on our behalf.
Apart from the above instances, we may also use and disclose your information with your consent and as otherwise required or permitted by law.
We will only collect ‘sensitive information’ with your consent. We will assume that you have consented to us collecting all information which is provided to us by you for use in accordance with this policy, including any ‘sensitive information’, unless you tell us otherwise at the time you provide it to us.
Storage and security of your information
We may hold your information in electronic formats or in hard copy.
We take reasonable steps to securely store your information to ensure it is protected from unauthorised access, modification and disclosure, and from other types of misuse, interference and loss. This includes electronic and physical security measures and procedures, staff training and use of password protection software.
We will take reasonable steps to destroy or permanently de-identify your information when we no longer require it for any purpose for which it was collected. We may retain your information for as long as necessary to comply with any applicable law, for legal, insurance and corporate governance purposes, for the prevention of fraud and to resolve disputes. Your information may also be retained in our IT system back-up records.
The transfer of data over the Internet is inherently insecure. We cannot guarantee the security, during transmission, of any information provided to us via our websites. Please bear this in mind when transmitting information by this means to us.
Access and correction of your information
You may lodge a request to correct information that we hold about you if you believe it is inaccurate, incomplete, out-of-date, irrelevant or misleading by contacting our Privacy Officer via the contact details shown below.
You may request that we provide you with access to the information we hold about you. Generally, we will provide you with access, except in limited circumstances where the APPs permit us to deny access. Any such requests must be made in writing and directed to our Privacy Officer via the details shown below. Under the APPs we are permitted to charge you a reasonable fee for providing access to your information. Please note that no fee will be incurred for requesting access, and if your request for access is accepted we will inform you of the fee (if any) that will be payable for providing access if you proceed with your request.
You may ask us to inform you of the source of any information about you that we have collected from a third party. We will provide this at no cost, except in limited circumstances where the APPs or other laws permit us to withhold this information.
Making a complaint
You may lodge a complaint with us if you believe we have handled your information other than in accordance with the APPs. To do so please contact our Privacy Officer via the contact details below. We will confirm receipt of your complaint and set out the time frame we require to investigate your complaint and provide you with a response. We will endeavour to respond as quickly as possible, which will typically be within 14 days of receiving your complaint.
REIP websites and portals
Overseas disclosure of your information
Generally, we will not disclose your information to overseas recipients, except upon your request, or if we are authorised or required to do so by law. Generally, such disclosures will be to our international members only. If you consent to the disclosure of your information to an overseas entity you understand and agree that:
- the overseas recipient is unlikely to be required to comply with the Privacy Act and APPs;
- the overseas recipient may not be subject to privacy laws that are similar to the Privacy Act or APPs (and may even be compelled to make certain disclosures of your information under the privacy regime applicable to them, for example disclosure to the overseas government authorities);
- we may not take steps to ensure that the overseas recipient handles your information in accordance with the Privacy Act and APPs;
- the overseas recipient may handle your information other than in accordance with the Privacy Act or APPs, in which case you will not be able to seek redress for such acts or practices under the Privacy Act; and
- we will not be responsible for, or otherwise liable for the way in which the overseas recipient handles your information.
If you would like further information about the way we manage your information, or if you have a privacy-related complaint, please contact our Privacy Officer by telephone on:
Office of the Australian Information Commissioner
More information about your rights and our obligations in connection with your personal and business information are available from the Office of the Australian Information Commissioner at www.oaic.gov.au.